Now with voice — update your pipeline while you drive

Your whole book, finally in one place.

For any real estate broker, agent, team or brokerage. Pipeflow reads your inbox, keeps your pipeline honest, and — when there's a team around you — gives every principal a real view of the business without taking anything away from the agents who built it.

Book a demoSee how it works
  • One agent or forty
  • Gmail and Outlook
  • Everyone sees only what's theirs
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The problem

The deal didn't fall through. Someone just forgot.

A referral arrives in an inbox and nobody logs it. A closing moves and the spreadsheet doesn't. The follow-up you meant to send on Tuesday is still unsent on Friday.

Working alone, that's a deal you'll never know you lost. Running a brokerage, it's happening across every desk at once — and the principal is managing it on a weekly check-in and a feeling.

None of that is a discipline problem. It's a tooling problem — the work of recording the work is bigger than anyone will actually do at 9pm after four showings.

A Tuesday, unrecorded.

  1. Referral arrives from a past clientNot logged
  2. Showing at 923 Halsey — buyer liked itNot logged
  3. Attorney moves the Sterling closing to the 18thNot logged
  4. Seller asks for comparable sales by ThursdayNot logged
  5. Co-broke split agreed on the phoneNot logged

Five things to remember. Two will survive the drive home.

Pipeline

A board that tells the truth about the month.

Drag a deal and everything downstream moves with it — the commission forecast, the task list, the brokerage roll-up. No second system to reconcile at the end of the week.

app.pipeflowhub.com

Stages you actually use

Rename them, reorder them, delete the ones nobody touches.

Filters that stick

By agent, by team, by source, by close month — saved and shareable.

Nothing goes stale

Deals with no movement surface themselves rather than waiting to be found.
Intelligence

Your inbox is already your CRM. Pipeflow just reads it.

Gmail and Outlook — then Pipeflow works your mail the way a very good assistant would. It reads what comes in — including inside PDF attachments — and turns it into pipeline.

Finds referrals as they arrive, before they get buried under forty unread.

Surfaces new contacts from real correspondence, not from you typing them in twice.

Spots deal activity — a moved date, a counter, an attorney copied in — and updates the deal.

Creates the follow-up so the next step exists somewhere other than your memory.

Reads attachments, so a term sheet buried in a PDF doesn't sit unread for a week.

The work you'd otherwise do at the end of the day, done as the mail arrives.

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The assistant

Say it once, on the way to the showing.

You're double-parked on Bergen with a client walking up the steps. You don't open a laptop. You say it.

"Push the closing on Bergen to Friday."

"Add a task to follow up with the Kim family Monday."

"Mark 340 Eastern as pending."

Pipeflow hears it, understands what you meant, and updates the pipeline.

app.pipeflowhub.com

Plain language. No commands to learn, no fields to tab through.

Nothing happens without you. Every change is proposed, not applied. You confirm it.

An undo window on everything, so a misheard word never becomes a lost deal.

Auto-apply if you want it. Off by default, two separate opt-ins to turn on, and even then it only acts when it's confident.

The CRM keeps up with the day instead of waiting for the end of it.

Search

Your book, on a map.

Real estate is a geography business. Draw a shape around a few blocks and see every contact, listing and live deal inside it.

Draw to search. Freehand a boundary instead of guessing at a radius.

Listings and contacts together. The buyer three streets away is visible next to the listing.

Plan the day around it. Turn a cluster of showings into a route worth driving.

app.pipeflowhub.com
Field mode · GPS ±35m
UncontactedNo answerLeft cardIn talksDo not contact
Matchmaking

The buyer for this listing is probably already in your book.

Pipeflow keeps every buyer brief live and checks it against inventory continuously, so a fit isn't something you have to remember to look for.

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Buyers to listings

Criteria you already captured, matched against what's live — including what's live on another desk.

Re-runs itself

A new listing checks itself against every open buyer brief the moment it lands.

In-house first

Where the brokerage holds both sides, the match is flagged before the deal leaves the building.
Architecture

Everyone sees exactly what's theirs. Nothing more, nothing less.

Most systems handle this by hiding buttons. Pipeflow handles it where the records actually live, so there is no view, no export and no link that gets around it. An agent who goes looking doesn't find a locked door. There's nothing there to find.

Working on your own, this is invisible — everything is yours. It matters the day someone else joins.

The principal

Sees the whole brokerage. Every deal, every agent, every dollar of gross commission, in one view.

The team lead

Sees their team. The agents they lead, the deals those agents are running, and nothing from the desk across the room.

The agent

Sees their own book. Their contacts, their deals, their commission. It stays theirs.

This is the part that makes a principal comfortable putting the whole brokerage in one system — and the part that makes an agent comfortable with the principal seeing it.

app.pipeflowhub.com
Oversight

Who moved today. Who hasn't moved in a week.

One view of the business, by brokerage, by team, by agent.

Gross commission income, earned and in flight, per agent and per team.

Headcount and active listings across the whole roster.

Last activity on every row, so a quiet desk is visible before it's a quarter.

Roll up or drill down — the brokerage, one team, or one agent, on one screen.

A principal shouldn't have to ask how the month is going.

app.pipeflowhub.com
Money

The split sheet, settled before the closing.

Splits are where brokerages lose time and trust. Pipeflow puts the sheet on the deal itself, in the open, before anyone is chasing a wire.

Any deal, any time. Splits can be agreed long before a closing date exists.

Agents and the brokerage are both participants. The house takes its cut on the sheet like everyone else.

Percentages are the record. The dollars follow the live commission, so when the number moves the sheet moves with it.

Deductions come off the top, shares work against what remains. The waterfall is explicit.

Each agent accepts their own share. Nobody's cut is decided silently.

Change the terms and the acceptance is asked for again. Consent doesn't survive a rewrite.

app.pipeflowhub.com
Teams

Grows from one desk to forty without a migration.

Start solo. Add an assistant. Add a team lead. Add three teams. The structure changes; your data doesn't move and nothing gets re-entered.

Teams

Group agents, give the lead a view of exactly their people.

Roles

Principal, team lead, agent, assistant — each with its own reach.

Shared deals

Two agents on one transaction, with the split sheet to match.

Clean exits

An agent leaves and their access ends without the records leaving.

Everything in one table

What you get, at every size.

1 user

Standard

$79per user / mo

Intelligence

  • AI inbox reading (Gmail and Outlook)
  • Attachment and PDF parsing
  • Voice assistant with undo window
  • Auto-apply (opt-in, twice)

Pipeline

  • Custom stages and saved filters
  • Map search with drawn boundaries
  • Buyer-to-listing matchmaking

Money

  • Commission tracking

Oversight

  • Who sees what
  • Activity and staleness alerts
2–4 users

Standard

$79per user / mo

Intelligence

  • AI inbox reading (Gmail and Outlook)
  • Attachment and PDF parsing
  • Voice assistant with undo window
  • Auto-apply (opt-in, twice)

Pipeline

  • Custom stages and saved filters
  • Map search with drawn boundaries
  • Buyer-to-listing matchmaking
  • Shared deals across agents

Money

  • Commission tracking
  • Split sheets with acceptance
  • GCI roll-up by team and agentYour team

Oversight

  • Who sees what
  • Team lead visibility
  • Activity and staleness alerts
5+ users

Brokerage

$69per user / mo

Intelligence

  • AI inbox reading (Gmail and Outlook)
  • Attachment and PDF parsing
  • Voice assistant with undo window
  • Auto-apply (opt-in, twice)

Pipeline

  • Custom stages and saved filters
  • Map search with drawn boundaries
  • Buyer-to-listing matchmaking
  • Shared deals across agents

Money

  • Commission tracking
  • Split sheets with acceptance
  • Brokerage deductions off the top
  • GCI roll-up by team and agent

Oversight

  • Who sees what
  • Team lead visibility
  • Whole-brokerage roster view
  • Activity and staleness alerts

Every capability above is included at the tier marked. Nothing is time-limited and nothing is metered.

Pricing

Priced per agent. That's the whole model.

Same product at every size. The rate drops as your team grows.

Standard

$79per user / month

For individual agents and brokers, and teams under five.

  • Every feature in Pipeflow — nothing held back
  • AI inbox reading and the voice assistant
  • Full pipeline, contacts, properties and tasks
  • Gmail and Outlook
  • Commission splits on any deal
  • Add teammates any time — at five, you move to the Brokerage rate
Get started

Brokerage

Most brokerages
$69per user / month

5 or more users

For brokerages and teams of five or more.

  • Everything in Standard, at the volume rate
  • Teams and team leads, with visibility that follows the structure
  • Brokerage-wide rollup — gross commission income by agent and by team
  • Everyone sees only what's theirs
  • Member management, offboarding and full book export
  • Analytics scoped to your book, one team, or the whole brokerage
Get started

Enterprise

Contact sales

20 or more users

For brokerages of twenty or more.

  • Everything in Brokerage
  • Onboarding and data migration support
  • Custom terms and invoicing
  • Direct line to the team
Talk to us

Prices in USD. Taxes where applicable.

Questions

Straight answers.

Don't see yours? Ask on a demo — you'll be talking to the person who built it.

About

Built for the way a brokerage actually runs.

Most CRMs were built for a salesperson working a lead list. Real estate isn't that. A deal has two sides, three parties and an attorney. A commission gets split four ways and argued about twice. An agent's book is their livelihood, and a principal still needs to see the whole business.

Pipeflow was built around those facts rather than around a generic sales pipeline. That's why the split sheet handles deductions off the top and shares against what remains, rather than dividing one number. It's why an agent's contacts stay their own even when the brokerage can see the deal. And it's why the pipeline builds itself from correspondence you're already having, instead of asking you to type your day in twice.

Everything in it exists because the work demanded it.

No metering

Nothing is rate-limited, usage-capped or reserved for a priority tier. The AI doesn't run out.

Your data leaves with you

Full export, any time, in a format you can open. Nothing is held hostage.

Priced in public

The price is on this page. You don't have to book a call to find out what it costs.

Book a demo

Thirty minutes, your own pipeline on the screen.

We'll connect a mailbox, run the inbox against real correspondence, and build a split sheet on one of your deals while you watch. No slides.

  • Monday to Friday, mornings through late afternoon, Eastern
  • Thirty minutes, screen to screen
  • Bring a live deal — we'll put it in
  • Bring the question your current CRM can't answer.
See available times

Prefer email? Write to us and we'll reply the same day.

Contact

Talk to a person.

Questions about migrating a brokerage, splits, or how permissions work? Write to us directly — you'll get an answer from someone who built it.

Email

support@pipeflowhub.com

Book a demo

Pick a time that works

Already a customer

Sign in to Pipeflow

Stop retyping your day.

One agent or forty desks — Pipeflow keeps the record while you keep working.